With proofreading being a new venture, I took the decision last year to join the Society for Editors and Proofreaders (SfEP). I am currently an Entry Level Member, working towards Intermediate Member using their excellent training programme and on-the-job experience.
This year, I decided to attend their annual conference. I’m not great at conferences (actually I would go so far as to say I loathe them) and networking is not really my thing, but I felt it would be good to make more contacts within the Society. This blog is a bit of a whistle-stop tour of what I saw.
Beforehand, I did a bit of preparation. What did I want from this? Well, to make contact with other proofreaders, forge links with others in the industry, get my face known (for better or worse). But also, to force me out of my comfort zone: spend time doing something I would usually shy away from. I researched for advice (and found SfEP already had me in mind) but this article was pretty good too. I took note from both and came up with some plans.
Early (early enough to consider changing plans…) on the 14th Sept, I began my journey north. I’m no stranger to the West Coast Main Line and Birmingham but it was nice to do it in daylight and at the weekend. It was sunny and warm too, nice for mid-September.
I arrived quite early and got my conference lanyard, which was nicely marked up to show I was a first-timer (intimidating and welcoming at the same time). I had a few hours so went to find some of the famous canals (more canal miles than Venice, don’t you know?) and some lunch.
I returned ready for the speed networking, which I seemed determined to call speed dating whenever I had the opportunity. Just like speed dating (I’m told) you are paired up with another delegate and you have a set amount of time to chat before you are moved on. I met a range of proofreaders/editors from old hands to newbies like me, covering specialisms such as environmental issues, Welsh, fiction, legal, IT and chemistry. It really helped to make some connections for later in the conference and beyond. It took an hour and a half, but the time flew by.
The AGM was held and it was great to hear that the SfEP’s petition to become a chartered institute had been approved – now the work begins to transform into the Chartered Institute of Editors and Proofreaders.
I then attended the drinks reception for fellow first-timers and found myself talking to a few strangers, before sitting down for dinner and a catch-up with Annie from Proofnow.
The day ended with a quiz, which our team (Kevin – I believe this is an in-joke amongst some members…) managed to win by one point. The two lyrics rounds were hard but there was a pleasing lack of questions about grammar.
I finished off the day reviewing some Tweets and making a note of who liked mine so I could try and find them the next day! A modern ice-breaker, wouldn’t you say?
Always joyous to see bacon at breakfast. I managed to get full value for money from the buffet but also sat down with strangers and made conversation.
We had a morning address (9.30 on a Sunday…) from the author Chris Brookmyre. He regaled us with tales from his writing career, publishing over twenty books in crime fiction. There was no swearing, whatsoever. This helped wake everyone up in preparation for the day’s activities.
I’d signed up for some sessions that I thought would be useful for me.
The first of the day was “Creating Effective Style Sheets” by Ian Howe. This outlined what a style sheet is (and isn’t) and gave some handy hints on what to include. This is certainly something I will be exploring and expanding further in a future blog. But, ultimately, it is how you (a publisher, author or organisation) decide on certain variables and preferences over spelling, punctuation, presentation and so on.
The second was “Starting Out: A Guide for Newbies” by Claire Handy. Lots of advice on what not to do when starting out, some of which I could have done with 18 months ago! It was during this session that I met some people I only knew via emails, so it was nice to see them in the flesh.
During lunch, I had a chat with another delegate about some potential work – and so it seems attending the conference was paying dividends already.
After lunch, a chance to look at the Historical Thesaurus which contains almost every single word of English ever used, helping authors to use the right word for the era. I imagine I’ll be perusing it at my leisure to find archaic words to use in the future.
The day ended with the Gala Dinner and speech by Rob Drummond, about pedantry and language. A most non-standard after-dinner speech! A toast to the newly-created Institute rounded off the evening.
What better way is there to spend a Monday morning than learning about mark-ups in PDFs?
This was presented by Newgen Publishing and ran through what can be done within Adobe Reader, bringing the principles of hard copy proofreading to PDFs. Once you know how, you can apply the same approaches to PDFs as you would hard copy. The demonstration helped bring it all alive. Possibly the most interesting aspect is that for hard copy we have the BSI symbols, setting a standard for marking proofs, but there is not, as yet, any standards for marking electronic copy. This means that different clients will expect different approaches. Perhaps a standard approach is something for the SfEP to look at in the future?
My second session of the day was “Building Better Relationships” by Ruth Thaler-Carter. She went through lots of hints and tips, in a relaxed delivery with no notes at all! We learnt from some of her experiences and she gave plenty to think about for the future. The key is to communicate with your client and the only assumption you should make is that people make assumptions.
After lunch (and I must admit I was expecting buffets with unidentifiable sandwiches for the lunches, but these were worthy of dinners!), I attended a session on Hansard, the official record of Parliamentary business. This was out of genuine interest rather than to help my business. It was fascinating to hear how they get the spoken word in the House of Lords transcribed and published online within three hours. The team works in five-minute shifts in the Chamber, and then spend an hour typing it up before it is edited and collated. This is a monumental task in itself before you think about how to describe the non-verbal events, what can be omitted to make the written record readable (eg errs, ums etc) and how to deal with a dispute over what a member said. They showed videos of events in the Assemblée nationale, US Congress, the Parliament of Australia, the New Zealand Parliament, the Oireachtas and the Cortes Generales and how each Hansard (or equivalent) dealt with the situation. In a perverse way, it was pleasing to see that elected representatives in other countries behave just the same as our own ‘honourable’ members.
The day ended with an address from David Crystal. He has just published the third edition of the Cambridge Encyclopedia of the English Language and described some of the developments in the English language and its use since the second edition was published. With over 2 billion speakers, it is bound to change and evolve differently in different parts of the world, but the impact of social media and text messaging is also covered. Of particular interest was the impact of a full stop in WhatsApp messages. Rather than denoting the end of the sentence (since it isn’t usually used) it portrays emotion.
And to the cap the day off, a little win on the raffle!
Now I’m on the train home, reflecting, with another delegate opposite me (but we’re both too tired to engage in more ‘peopling’).
Did I achieve my goals?
Well, I met lots of new people in the industry, met people I knew only by email and have ideas and leads for the future. I also went up to complete strangers and started chatting to them. That in itself was a biggy for me.
So, overall, bit of a win, methinks.
Here’s to #SFEP2020.
Kindly proofread by Janice Gilbert, WordperfectVA.